Oak Kids

Admissions and fees

Oak KidsAdmissions & fees
Classes

Oak Kids

 

Enrolled
0
Billed
0
Received
0
Outstanding
0
ChildClass Monthly feeReceived Status

No children yet

Add them one at a time, or paste a whole class list at once.

Present
0
Absent
0
No reason given
0
Parents messaged
0

ChildClassRegister

P present · L late · A absent · Lv approved leave. A parent is messaged only when a child is marked absent and nobody has told the school why, once per day, and only where the parent has agreed to WhatsApp.

Changes save as you move between boxes. The letters are the EYFS areas each day covers — tap to switch them on. Hand in when the week is ready; once the head approves it the plan is locked.

Vouchers issued
0
Total billed
0
Emailed
0
No parent on file
0
ChildClassVoucher no TotalDueSent

No vouchers for this month yet

Issue them, check a few, then email them to parents.

Vouchers keep the amounts they were issued with. Changing a child's fee later never rewrites a voucher a family already has. Use the month arrows at the top to pick the fee month.

Children
0
Assessed this term
0
Observations logged
0
Needing attention
0
ChildClass CL PD PSED LIT MAT UW EAD ProgressParents

No children to assess

Add children on the Fees tab first, then come back here.

Prime areas are CL, PD and PSED. A dash means nothing recorded yet — that is normal early in a term, not a gap to rush and fill.

Add a child

Enrolment record

Parent

Optional. If you add an email, the parent is sent a short note confirming the enrolment, with a link to set up their portal account.

Parents

Parents only ever see reports you share, and only for their own children.

Receipts

Record a payment

Receipts are never edited or deleted. If you record the wrong amount, reverse it from the child's record and enter a fresh one.

Paste a list

One child per line

Name first, then class, guardian, phone, monthly fee and the parent's email, separated by commas or tabs. Only the name is required.

Nothing pasted yet.

Today's collection

Setup

School details, classes and fees

Name | monthly tuition | material charge | registration fee | ID prefix
e.g. Nursery | 16500 | 3000 | 5000 | OKNC. Anything after the name is optional.

Session & fee rules

The sibling discount applies to tuition only, for the second and later children sharing a father's CNIC. Numbering continues from the figure above.

Fee voucher

These appear on every voucher. Leave anything blank to keep it off the page.

Who teaches what

A teacher can only write lesson plans for the classes listed against their name. Separate several with commas. Owners and admins can edit every class.

Attendance & WhatsApp

A parent is messaged only when their child is marked absent and nobody has told the school why. Connecting WhatsApp needs a Meta Business account — see the guide.

Staff accounts

Everyone who takes fees needs their own login, so every receipt carries the name of whoever recorded it.

Parent emails

Sent by the cron job every few minutes. If "waiting" keeps growing, the cron job isn't running.

Assessment

A best-fit judgement of where the child is now. Leave anything blank that you have not seen enough of.

Recorded so far

Where we're weak

Across every child assessed this term. Low numbers point at what the setting should plan for next, not at individual children.

Voucher

Previous balance can be negative for a family in credit. The sibling discount fills in automatically once the father's CNIC is on both children.

WhatsApp

Messages to and from parents

Planning this week